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Concise Communication


In this video we’re going to look at how
to communicate concisely, probably the number one professional communication
skill that you should develop. So let’s get into it. Thomas Jefferson once said the most
valuable of talents is that of never using two words when one word will do. He was talking about concise communication. And that is the topic of our video. You
want to be concise, not long-winded. Because there are a lot of benefits to
communicating concisely. First of all, it’ll help you sound more like a leader
almost instantly because that’s how leaders communicate. they have that nice
crisp sound. The second thing it’ll do it’ll be more likely that people
understand and follow what you’re saying. And that’s a big part of why we
communicate in the first place. another advantage is that we have a lot more
influence when our communication is concise. The overall main point of this
video is that concise communication makes you sound more confident. I’d like
to share three tips with you on how you can be more concise in your very next
conversation, meeting, and interaction. The first tip is a phrase or a statement
that I would like to teach you. You can say the statement out loud or you can
say it in your head. And a statement is this. “If I had to boil it down I would
say.” And if you say this statement this phrase right before you share your
actual message, it will train you into a habit of communicating concisely. so out
loud it would sound like this. You’re in a meeting. People are talking you’re finally
ready to say what you want to say. You give it some thought and then you say
out loud, if I had to boil it down I would say . . . and then you share your actual message maybe your message is, I think that Plan A has more advantages than
Plan B. And what this phrase does is it cues to you and to the people around you
that you’re about to bottom line it. You’re about to be very concise. And so
having said this it really prompts you to be more concise it also gives your
brain time to think and time to crystallize that message. Now you don’t
always have to say it out loud. In fact, many of the
clients I’ve worked with, and even I use this tip myself, I simply say it in my
head right before I share my message. That cues me to be more synthesized and
more concise. so I just say in my head if I had to boil it down right now I’d say
it sounds like what you’re saying is you want to establish healthier boundaries
between work and your home life. And by prompting your brain to think that way
and just saying it in your head that’s called self-talk that helps you be more
concise when you finally do speak out loud. So that’s tip number one. Tip number
two is a little different. This is for everyday conversations at work and with
other people. In a conversation, the tip is this you want to strive for short
talking turns. That means when it’s your turn to talk you give about one or two
sentences and then in the conversation you leave room for the other person to
give their talking turn, their one or two sentences or however long they talk. and
by sticking to this discipline of one or two sentences per talking turn, you
create a dialogue with the other person instead of a monologue. Monologues are
really not okay in conversations. If you approach people and you talk at them for
extended talking turns a long time a couple minutes straight, it’s going to be
a huge turnoff and the next time they see you coming they’re likely to try to
find a way out of that conversation. We all want a dialogue and by limiting your
talking turns to just one or two sentences, you will create that wonderful
dialogue and exchange of ideas that everybody wants. and in fact as an
example I would like to share with you some dialogue from a movie from the old
movie Rocky, that first one that won the Academy Award. the dialogue in this movie is outstanding and you’ll notice that they’re really short talking turns
between Adrian and Rocky in this scene right before Rocky’s big fight. Rocky
says, I can’t do it. Adrian says, what. I can’t beat him Apollo.
Yeah, I’ve been out there walking around and
thinking. I mean who am I kidding? I ain’t even in this guy’s league. what are you
gonna do? I don’t know. You worked so hard. Yeah, but that don’t matter because I
was nobody before. Don’t say that. So, you’ll notice in that
conversation there’s lots of back and forth, short talking turns is the way to
get there. Now of course in the movie, this is not exactly real life because
they’re really working hard to pare the dialogue down but it does give us an
example of what a nice exchange looks like because in movies they know that
people want dialogue not a monologue and we should strive for the same kind of
thing in our everyday conversations. so that’s tip number two. Short talking
turns. The third tip I want to give you is for meetings. And that is create a
communication plan before your meeting. Now what that means is that whatever
value that you’re supposed to offer at this meeting, whatever participation you
have, beforehand you wants you create some talking points so that you’re
really on point and on message during that meeting. And then once you’re at the
meeting, you stick to the plan. You resist the temptation to go on tangents and
pull the meeting off track. Now one of the things this will do is when you
share your talking turn really concisely it leaves room for Question and Answer
and follow-up and you can flesh out some of the details during that Q&A. This is
the way leaders do it. they come with a concise pitch and then they have a
dialogue after that pitch. The other thing you want to do is if you’re in
charge of this meeting in any way is to make sure you end on time every time. aAnd this helps create the overall impression that you’re concise but it also gives
you the self-discipline to know that if we’re going to end on time I really have
to figure out what I want to say in advance. And so it’s a kind of discipline
that you can add to your meeting preparation. so those are the three tips
for being more concise. In summary concise communication makes you sound more confident. In terms of your homework, your next step, the action that I want
you to take I would like to think of the very next conversation or meeting you
have on your calendar and use any of these three tips to be more concise
during that interaction. And I’d like to finish with a quote from Dennis Roth. If
it takes a lot of words to say what you have in mind, give it more thought.
Thanks and I’ll see you in the next video. I hope you enjoyed that first
lesson and concise communication skills. The next lesson up is on clear
communication and by the way at any point if you would like to download the
free guide the quick guide to this course which summarizes each of the five
lessons I will put a link to that download in the description below the
video and on this pop-out card here. Let’s get into the next video on clear
communication.

3 Replies to “Concise Communication”

  • Free Download pdf Quick Guide to Professional Communication Skills:: http://www.communicationskillscoach.com/free-quick-guide-to-communication-skills.html

  • How would I do this with a research based speech a persuasive speech? I did an informative speech today and totally messed it up because I loaded my 5×8 card with loads of information reading word for word! How do I avoid this? we had to do oral citations so I was nervous I was going to forget the reasearch I wrote on my outline! Since she said our outline is our script I was pressured to write everything on a card! Do you have a video on how to set up your note card properly? Please help! Thanks!! I have a persuasion speech coming up in like 1 week and a half!

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