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Concise Communication Skills

Have you ever been in a situation where someone’s
telling a story and he goes on for so long you can’t even remember what the story’s about? Have you ever been in a meeting
where someone gets a question and her response is so long-winded you have no idea what she
just said? Rambling and making things too complicated
can be the kiss of death in your social life and have serious consequences for your professional
interactions. Listeners get confused,
bored and frustrated. Executives are constantly complaining, “My
people can’t get to the point!” Are you one of those people? Why can’t you be more concise? One reason is a lack of preparation and practice. You might know the subject like the back of
your hand but that doesn’t mean you’re ready to
express it clearly and concisely, out loud. That assumption is a common trap and a rookie
mistake. Trying to cover too many details in a short
period of time becomes confusing. Just because the details are important to
you doesn’t mean your listeners need to hear them,
and they’re useless if they obscure the main point. Finally, talking too fast can make it difficult
to formulate clear concise messages. You have less time to think clearly, so you
substitute quantity for quality, and your listeners get lost in a blur of words. Here are some strategies for being more concise. Be prepared. Anyone can drone on for half an hour. It takes forethought to be brief and to the
point. If you know you’ll be speaking, make some
notes. Consider what questions
might be directed to you and how you would answer. It takes practice to communicate your expertise
clearly and concisely. Consider your audience. What do they already know? What would be nice for them to know, but not
critical? What do they absolutely need to know at this
stage? Give them the
essentials necessary for them to do their job effectively without getting into needless
detail. If they have questions, they will ask. Think before speaking. Take a breath and consider the main point. State that point, then elaborate if necessary. If you just open your mouth and start talking
you’re bound to create confusion. Be deliberate. Control the pace of your delivery. Take your time and speak in short phrases. It gives you time to consider what you’re
about to say, and your listeners time to process what you just said. The ability to say much with few words is
worth its weight in gold. Yes, it takes practice and some experience,
but it’s a powerful skill that will serve you in every area of your
life, for the rest of your life. Being concise enables you to speak with clarity,
confidence and gives you credibility. People will seek out, anticipate and value
your contribution. Thanks for watching. Subscribe if you’d like to see more videos
related to voice and speech, and I’d love to see comments about your experience with
rambling and learning to be concise.

5 Replies to “Concise Communication Skills”

  • Jay, thanks for your timely video as the holiday networking season is upon us. Rambling can be toxic in networking situations and cause huge damage to our personal brand. I have been on the receiving end of lengthy networking event rambles where the other person's nervousness and resulting need share as much information as possible makes me want to flee. I think every point you make in this video will help our networking as well as our socializing and public speaking efforts..

  • Hi jay. All the points u mentioned in this video are very good thanks. It ll help many ppl improve their communication skills.

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